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The difference between columns and shared fields
The difference between columns and shared fields

See what you are using in your sheets

Dovidas Baranauskas avatar
Written by Dovidas Baranauskas
Updated over a week ago

There is a difference between columns and shared fields in terms of what you can filter and search by in both your boards and the advanced search.

Columns are a great way to add quick and easy fields for one board. Be warned, however, that columns are not the same as shared fields, and if you create a column it will only apply to one board. 

They will also not appear in any reports you attempt to create in the advanced search.

For example, if you have a card in two boards and are wondering why data will not transfer over, you are probably using two different columns instead of one shared field.

Here is how you can add a quick and easy column for one sheet:

Shared Fields
Shared fields are what you should use across your boards and collections if you want your data to translate over when your cards are in multiple places.

You can create a shared field by doing the following in your sheets:

Or while in your cards: 

A shared field can be made available throughout your organization, giving you clear results when it comes to the advanced search.

Advanced Search

If you would like to see your shared fields in advanced search, you can do the following: 

  1. Go to your organization

  2. Advanced Search

  3. Add Criteria

  4. Then find the shared field you want to view

If you would like to show and hide columns in your reports, you can do the following:

  1. go to your organization

  2. advanced search

  3. click this icon: 

   4. choose the shared fields you want to show or hide.

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